PFA-Mins-27-May-2015.pdf

HELLESDON PARISH COUNCIL

Minutes of the meeting of the Playing Fields, Amenities & Allotments Committee held on
Tuesday 27 May 2015 at 8pm in Diamond Jubilee Lodge, Hellesdon

PRESENT

Miss J Wright – Chairman
Mrs D Attenborough Mr N Hopkins Mr D Jones Blackett Mr J Knowles Mrs S Prutton
Mr J Hall (Deputy Parish Clerk)

IN ATTENDANCE

None

Cllr Wright duly opened the meeting and welcomed those present and accepted nominations
for chairman.

1. Nominations for and Election of Chairman

Cllr Wright was nominated and was happy to hold this position.
RESOLVED Miss J Wright holds the position of Chairman

2. Nominations for and election of Vice Chairman if required

Cllr Jones Blackett was nominated and was happy to hold this position.
RESOLVED Mr Des Jones Blackett holds the position of Vice Chairman.

3. Apologies and acceptance for absence

All members present.

4. Declarations of interest and Dispensations

Cllr Jones Blackett – Property Owner.
Non pecuniary interest – Property backs on to recreational ground.

5. Election of a representative to the Finance and Operations Working Group

Cllr Attenborough was nominated and was happy to hold this position.
RESOLVED Mrs D Attenborough is the representative of the Playing Fields, Amenities
and Allotments committee for the Finance & Operations Working Group. This was
accepted by Cllr Attenborough.

6. Terms of Reference for recommendation to full council .

Terms of reference document had been previously circulated and it was agreed to
Recommend document to the next full council meeting for approval.

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PFA&A Committee Mins 27 May 2015
7. Nominations for and election of members to Groups – Allotment Liaison Group

Cllrs Jones Blackett and Wright were nominated for the group and were happy to hold
the position.
RESOLVED Cllrs Jones Blackett and Wright are the representatives of the Playing
Fields, Amenities and Allotments committee for the Allotment Liaison Group. This was
accepted by Cllrs Jones Blackett & Wright.

8. Dates of committee meetings for the ensuing year

It was agreed to meet on 18 August 2015, 20 October 2015, and 16 February 2015.

9 Public Participation

10 General Matters

Allotments
10.1 Working group meeting held 30 April 2015 noted.
Questions: none
Recommendations: Judging for best kept allotment competition. The Deputy Clerk
outlined the basis for judging and it was noted that half plot tenants are not at an
advantage. It was agreed to provide further detail to tenants regarding the criteria used
for judging.
Water Supply Timer. The Deputy Clerk explained the issues around fitting such a
device. Logistically it would be difficult to achieve without incurring excessive costs.
Recent water bills have not indicated an excessive amount of usage. It was agreed to
monitor usage and revisit issue if problems arose.
10.2 Rule breach 4.21 – report supplied. Given the additional information now
available following the initial resolution it was RESOLVED not to pursue any further
action against those tenants that had breach the rule. It was agreed that rule 4.21
needs to be updated to ensure that the hedge has an opportunity to establish quickly.

11 Exchange of Information

Cllr Hopkins raised the issue concerning the two holes that had been cut into the
chainlink fence on the leased land off Arden Grove. The Deputy Clerk advised that the
Clerk was in contact with the landlord in respect of remedial action.

12. Date, time and venue of next meeting

It was agreed to meet next Tuesday 18 August 2014 at 7pm Council Chamber,
Diamond Jubilee Lodge.

Meeting closed 9.09pm

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PFA&A Committee Mins 27 May 2015