Agenda-PFA-27-5-15.pdf

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: parishclerk@hellesdon-pc.gov.uk

Notice of Playing Fields, Amenities & Allotment Committee meeting to be held on
Wednesday 27 May 2015 at 8pm in
The Council Chamber, Diamond Jubilee Lodge, Wood View Road, Hellesdon

AGENDA

The Openness of Local Government Bodies Regulations 2014

Under the above regulations, any person may take photographs, film and audio-record the proceedings
and report on all public meetings. If you do not wish to be filmed / recorded, please notify an officer prior to
the start of the meeting. The Council has a Policy, a copy of which will be displayed outside the Council
Chamber or other meeting room as appropriate and is available on request

WELCOME (and request that all non members complete the attendance register which will be
retained as a record of those attending)
1. Nominations for and Election of Chairman
2. Nominations for and Election of Vice Chairman
3. Apologies and acceptance for absence
4. Declarations of Interest and Dispensations
(a) In accordance with Section 31 of the Localism Act 2011 & the adopted Code of Conduct
members should declare any disclosable pecuniary interests, non-disclosable pecuniary interests
and non-pecuniary interests in any item(s) on the agenda.
(In the case of disclosable and non-disclosable pecuniary interests the member must withdraw from the
meeting room immediately after making representations, answering questions or giving evidence – Please
contact the office should any item need clarification)
(b) Clerk to report any written requests for dispensation in respect of items on this agenda.
5. Nominations for and election of a representative to the Finance & Operations
Working Group
6. To consider Terms of Reference for recommendation to full council
7. Nominations for and election of members to Panel(s)/Group(s) – Allotment Liaison Group
8. To set dates of committee ordinary meetings for the ensuing year – suggest
Tues 18 August, Tue 20 October 2015, Tue 16 February 2016
9. Public Participation (as permitted by Standing Order 3d & 5kxiii)
Members of the public are invited to speak and are only permitted to speak at this point in the
meeting. (Public participation shall be in accordance with Standing Orders and shall not exceed 15 minutes unless
such time is extended by the Chairman).
10. General Matters
Allotments
10.1 Working Group meeting
 To note meeting held 30 April 2015. Report of meeting supplied.
 To address any questions of the meeting
 To consider recommendation
o to address criteria for Best Kept Allotment Competition to address full and
half plot judging
o that committee receives costs for water supply timer as previously
addressed
10.2 To reconsider resolution concerning breach of rule 4.21 in light of additional information
supplied.
11. Exchange of Information
12. To confirm the date, time and venue of next meeting

MEMBERS OF THE PUBLIC ARE INVITED TO ATTEND
Mrs Patricia Kirby Clerk to the Council dated 21 May 2015