PFA-Mins-15-March-2016.pdf

HELLESDON PARISH COUNCIL

Minutes of the meeting of the Playing Fields, Amenities & Allotments Committee held on
Tuesday 15 March 2016 at 8pm in
The Council Chamber, Diamond Jubilee Lodge, Hellesdon

PRESENT

                                    Miss J Wright – Chairman
                  Mrs D Attenborough         Mr D Ghimire         Mr N Hopkins
                            Mr D Jones-Blackett         Mr J Knowles
                                Mrs P Kirby – Clerk to the Council

IN ATTENDANCE

Cllr Shelagh Gurney - HPC
Cllr D Buck - HPC
Cllr D King - HPC
Mr Kevin Sage - HPC Groundsman

Cllr Wright opened the meeting, welcomed those present and advised an addition to
the agenda which would be to approve the minutes of the meeting held 23 November
2015. This would follow after item 2 and subsequent agenda items would be
renumbered accordingly.
Noted.

1. Absence and Apologies for absence

All members present

2. Declarations of Interests and Dispensations

Cllr Jones-Blackett. Agenda item 4.3 in respect of trees on the recreation ground.
Non pecuniary interest – property adjoins recreation ground.

3. Minutes of the meeting held 23 November 2015

The minutes, having previously been circulated, were approved and signed by the
Chairman as a correct record.

4. Public Participation

Cllr Gurney reiterated on the meeting held with representatives of Hellesdon Bowls
Club as referred to in the hirers meeting held prior to this meeting. She will discuss
the matter with the Clerk and the Head Groundsman and present findings at the full
council on 5 April for discussion.

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PFA & A Comms Mins 15 March 2016
 Cllr King referred to a recent article in the EDP in respect of Drone flying from HEL2.
He had spoken to NIA which advised permission must always be sought from NIA
before drone flying in the vicinity of the airport. It was suggested signage was
needed referring to compliance requirements of drone flying. This matter to be an
agenda item for the next full council meeting.

5. General Matters
Allotments
5.1– ALG Working group. Meeting held 14 January 2016 noted.
Questions. None received.
Recreational
5.2 – Feasibility report in respect of U16’s play area. The committee chairman
advised she had not had an opportunity to give this attention. Discussion took place
and it was recognised that the refurbishment would form part of the wider project
currently resolved in respect of site facilities. In the interim 3 designs would be
sourced from reputable companies with respective costings. Cllr King to liaise with
Kevin Sage in this respect. The Clerk & the Chairman to explore funding
opportunities with BDC.
5.3 – Tree remedial work at the recreation ground and permissive footpath following
annual inspections.
RESOLVED to accept report and costs for remedial work.
It was agreed to include an article in the Grapevine in respect of tree work for parish
council trees in order to inform the public of responsibility and actions of the council.

6. Exchange of Information

It was noted the office is investigating the cost for installation of a water timer at the
allotments. Cllr Hopkins indicated he would supply the office with respective
contractors.

7. Date, time and venue of next meeting

It was agreed the next ordinary meeting would be set at the First Meeting of the
Council in May in accordance with Standing Order 5kxi

The meeting closed at 10pm

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PFA & A Comms Mins 15 March 2016