PFAMins-21-Nov-2016.pdf

HELLESDON PARISH COUNCIL

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk

Minutes of the meeting of the Playing Fields, Amenities & Allotments Committee held
on Monday 21st November 2016 at 7.pm in Diamond Jubilee Lodge, Hellesdon

PRESENT Mr D King - Chairman

Mr D Ghimire Mr D Jones-Blackett

In Attendance – Mrs S Gurney, Mrs M Anderson-Dungar (Locum Clerk)

The Chairman opened the meeting and welcomed those present.

1. Apologies and Acceptance for Absence
Apologies received and accepted from Mrs D Attenborough and Mr J Knowles

2. Declarations of Interest and Dispensations
There were no declarations of interest and the Clerk had no dispensations to report.

3. Minutes of the Meeting held on 18th October 2016
It was proposed, agreed and RESOLVED to accept these as a true record, signed
accordingly by the Chairman.

4. Public Participation
No member of the public was present.

5. General Matters
5.1 Resignation and Co-option
Ms Jane Wright’s letter of resignation from the Council was accepted, and
suggestion for a replacement was noted and discussed. It was proposed, and
agreed to RECOMMEND to full Council that Mr Robin Sear, new Councillor, should
be co-opted to this Committee.
5.2 Budget
The draft budget was discussed in detail, with Mr K Sage, Head Groundsman invited
to attend for several items. Various matters were listed for further investigation as
follows:
 Leasing of machinery in comparison to purchase – Mr Sage to investigate
possibilities for the Wessex 410 on a 5-year term
 Iseki – Mr Sage to investigate possibilities of purchase for a good quality
second hand model

Approved…………………………………………

Date……………………………………………….

PFA&A Committee Mins 21 November 2016
Other RECOMMENDATIONS
 Repair fort at Meadow Way as a matter of urgency on health and safety
grounds
 Possibility of using council allotment for propagation
 Reduce amount of weedkiller/fertiliser used where possible
 Make good hard courts from existing funds
Additional amendments were made to budget headings.

The new Grounds building was over contract with 23 December as the
anticipated completion date; Mr M Marshall to advise on penalty clause
implications.

6. Exchange of Information
Nothing to report

7. Date, Time and Venue for Next Meeting
The next meeting to be held on Tuesday 17 January 2017 at 7pm in the Council
Chamber, Diamond Jubilee Lodge, Hellesdon.

The Meeting closed at 9.50p.m.

Approved…………………………………………

Date……………………………………………….

PFA&A Committee Mins 21 November 2016