PFA-200218.pdf

HELLESDON PARISH COUNCIL

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk

Minutes of the meeting of the Playing Fields, Amenities & Allotments Committee held on
Tuesday 20 February 2018 at 7pm in Diamond Jubilee Lodge, Hellesdon

PRESENT

Cllr D King - Chairman

Cllr U Franklin Cllr D Jones-Blackett

Cllr J Knowles Cllr R Sear

Mrs M Anderson-Dungar – Locum Clerk

IN ATTENDANCE

Cllr. Shelagh Gurney

The Chairman opened the meeting at 7.15p.m.

1. Absence and Apologies for absence
Apologies were received and accepted from Cllr D Attenborough and Head
Groundsman K Sage.

2. Declarations of Interests and Dispensations
Cllr Knowles – Hellesdon Community Choir

3. Approval of the minutes of the last meeting held on 17 October 2017
Minutes had been circulated and it was

RESOLVED TO ACCEPT

4. Public Participation
No public present.

5. Matters pertaining to the financial report
Figures presented did not reflect the use of s.106/CIL funds, and this should be
adjusted. Overall, the Committee was around 10% over budget, due to replacement of
hand equipment, lower income from allotment rents and increase (without notice) in
landowner rent. However, the report showed figures up to 31 December 2017; it was
agreed to ask the Finance Officer for an up to date report.

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6. General Matters
6.1 – Letter from Bowls Club
The long and wide-ranging discussion covered the following points:
 What was essentially a new building was too large an infrastructure investment
for the Council
 Difficulties of using the bar facility
 Costs of maintenance of the bowls green, rent paid, use of the facility on a pay
and play basis
 Playing membership of the club
 Possible fund-raising activities
 Previous offer of flasks for hot beverages at usual community cost
 Consider hire of the kitchen in the Community Centre – subject to availability

It was subsequently

RESOLVED TO RESPOND THAT

 THE COUNCIL COULD NOT SUPPORT A LARGER PAVILION FROM
PUBLIC FUNDS, BUT IF THE CLUB PROVIDED A PLAN IT COULD BE
CONSIDERED AS A FUTURE PROJECT.
 THE BEST OPTION FOR THE CLUB WOULD BE THE PURCHASE OF
FLASKS OF HOT WATER AS PREVIOUSLY OFFERED DURING AN
EARLIER MEETING WITH CLLRS GRADY, GURNEY AND KING

6.2 – Acquisition of benches for Mountfield Park to commemorate end of WW1
The Chairman showed photographs of special metal commemorative benches and
reported on the grant funding available, but this would not include installation costs.
Suggestions for possible locations included Mountfield Park, Cottinghams
Drive/Meadow Way and the Remembrance Garden. Extended concrete pads were
requested to allow space for a wheelchair alongside the bench at one end and space
for a commemorative plaque on the other, although space in the Memorial Garden
was limited as the bench would replace the existing one which was in poor condition.

It was subsequently

RESOLVED TO REQUEST QUOTATIONS AND APLY FOR FUNDING FOR 3
STRAIGHT BENCHES, EXACT LOCATIONS TO BE DECIDED AND TO CONSIDER
USE OF s.106 MONIES FOR INSTALLATION COSTS INCLUDING EXTENDED

CONCRETE PADS AS ABOVE

As there was no scheduled meeting of this Committee in the remainder of this Council
year, the final decision was referred to Full Council or the Policy Property & Resources
Committee at the discretion of Full Council.

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 6.3 Approval of payment for essential fencing work in Mountfield Park
One estimate had been provided, and the meeting was reminded that two more were
needed to ensure compliance with Financial Regulations. Contractors to be asked to
quote for concrete posts, fence panels and gravel boards, the latter if possible to
include hedgehog holes. A site plan should be provided. The final decision to be
made by Full Council or the Policy, Property & Resources Committee dependent upon
timing.

7. Exchange of information
Cllr King – one outdoor toilet re-opened. A naming competition for the pirate ship had
been agreed at Media & Communications Committee with the winning name printed
on in time for the official opening.
Cllr Sear reiterated his request for extended safety surfacing around play equipment.
Cllr Gurney advised that McDonalds had offered their staff to carry out two litter picks
a year in Mountfield Park, and some pre-season work on allotments for plot-holders
who needed help. HAHA had been advised. Discussions with McDonalds would
continue.

8. Date, time and venue of next meeting
This would be set at the Annual Parish Council Meeting in May.

The meeting closed at 8.47p.m.

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