PFAA-minutes-22nd-May-2018.pdf

HELLESDON PARISH COUNCIL

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk

Minutes of the meeting of the Playing Fields, Amenities & Allotments Committee held on
Tuesday 22nd May 2018 at 7pm in Diamond Jubilee Lodge.

PRESENT

Cllr. D King Cllr. U Franklin

Cllr. D Jones-Blackett Cllr. R Sear

Mark Knight (Parish Clerk) Mr K Sage (Grounds)

IN ATTENDANCE

No other attendees.

1. Election of Chairman

The Parish Clerk opened the meeting and invited nominations for the Chair from the
floor. Cllr King was nominated and was happy to hold this positon
RESOLVED Mr David King holds position of Chairman

2. Election of Vice Chairman

Cllr Jones-Blackett was nominated and was happy to hold this positon
RESOLVED Mr Des Jones-Blackett holds position of Vice Chairman

3. Absence and Apologies for absence

Cllr Fulcher – Apologies received and accepted
Cllr Attenborough – No apologies received.

4. Declarations of Interests and Dispensations

None declared.
Dispensations. None Received

5. Approval of the minutes of the last meeting held on 20th Feb 2018

Resolved: To accept the minutes as a true record.

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6. Terms of Reference

The draft document was considered. It was agreed to
RECOMMEND to full council approval of the document.

7. Nominations for election of members to Panel(s)/Groups(s)- Allotment Liaison
Committee

Discussions took place regarding this matter. It was RESOLVED to appoint a member
from the committee to liaise with the Allotment Association as and when a meeting
was requested.

8. Dates of committee ordinary meetings for ensuing year

Meeting dates are Tuesday 14th August, Tuesday 16th October 2018 &
Tuesday 19th February 2019.

9. Public Participation

None in attendance.

10. General Matters

10.1 The Parish Clerk shared the strategy for the upkeep and development of
Mountfield Park with the Committee. Much discussion took place regarding the
wording of the document but it was RESOLVED to accept the recommendations
detailed in the document and to compile similar documents for Cottinghams Park,
Meadow Way Park, The Recreation Ground, Allotments and other open spaces
operated by the Parish Council. These to be ready for the August meeting of this
committee with the view to presenting this as part of the Green Grid project detailed in
the Neighbourhood Plan in a September meeting.

10.2 The Tree Survey was presented to the committee with the details of the
essential works. It was RESOLVED to go out to three quotes as is Parish Council
policy and for the Parish Clerk to have the authority to choose the lowest of the three
quotes. Monies for this work to come from the commuted sum from Broadland District
Council. Work to progress immediately thereafter with letters being sent to residents
explaining this.

10.3 The Parish Clerk gave a verbal update on the vacant plots at the Allotments, it
was agreed that this should form a large part of the strategy for the allotments detailed
in the Parks and Open Spaces Strategy.

10.4 The request for a standard advertisement to advertise the vacant allotment
plots was denied. However, it was suggested that Just Hellesdon might be contacted
via the Media, Communications and IT Infrastructure Committee to run a piece on the
allotments. This will be placed on the Full Parish Council agenda for 5 th June 2018.
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 It was also suggested that the Parish Clerk could contact the National Allotment
Society for tips and ideas on how to get people interested in allotments.

10.5 It was RESOLVED to go ahead with these works due to health and safety
concerns.

10.6 The written report was noted regarding the allotments inspections and it was
RESOLVED to receive a condensed report on a quarterly basis in the future.

10.7 The written report was noted regarding the playground inspections and it was
RESOLVED to receive a condensed report on a quarterly basis in the future. The
committee also requested that the ROSPA report be circulated in its entirety after the
June inspection date.

11. Exchange of information

None.

12. Date, time and venue of next meeting

As agreed the next meeting would be held in
The Council Chamber, Diamond Jubilee Lodge on Tuesday 14th August 2018 at
7pm

The meeting closed at 9.56pm.

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