PFAA-minutes-19th-February-2019.pdf

HELLESDON PARISH COUNCIL

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Parish Clerk: Mark Knight

Minutes of the meeting of the Playing Fields, Amenities & Allotments Committee held on
Tuesday 19th February 2019 at 7pm in Diamond Jubilee Lodge, Hellesdon

PRESENT

Cllr D King - Chairman

Cllr U Franklin Cllr D Jones-Blackett Cllr M Fulcher

Cllr Attenborough Cllr Sear

Mr Mark Knight (Parish Clerk)

IN ATTENDANCE

Cllr. Sue Prutton; one member of the public.

1. Absence and Apologies for absence

All members were in attendance.

2. Declarations of Interests and Dispensations

None declared.
Dispensations. None Received

3. Public Participation

Mr. Graham Moore spoke on behalf of Hellesdon Bowls Club concerning works to be
completed on the bowling green, disposal of rubbish and permission to refurbish the
building currently operated by the club. The Parish Clerk gave answers to all of these
questions and also suggested new ways of communication between the Council and
the Bowls Club.

4. Approval of the minutes of the last meeting held on 16th October 2018

Resolved: To accept the minutes as a true record.

5. To discuss matters pertaining to the financial report
1
Approved…………………………………………………...…

Date…………………………………………………………….

PFA&A Committee Mins 19 February 2019
 The report was discussed and questions raised regarding vehicles, servicing and
maintenance and emergency work which the Parish Clerk responded to.

6. General Matters

6.1 To discuss the location of commemorative benches.

There was much discussion on this item:

Cllr. King voiced concerns over accessibility to the Memorial Garden and of potential
vandalism.

Cllr. Franklin also voiced concern over access to the Memorial Garden.

Cllr. Sear strongly supported the idea of placing the benches in Mountfield Park as
originally planned.

Standing Orders were suspended at 7.32pm to allow Cllr. Prutton to speak.

Cllr. Prutton supported the idea of leaving the benches in the Memorial Garden citing
concerns over vandalism in Mountfield Park and the appropriateness of
commemorative benches being placed in a suitable environment.

Standing Orders were then reinstated at 7.38pm.

Cllr. Fulcher supported the idea of moving the benches to Mountfield Park as originally
intended.

A vote was called and it was agreed to RECOMMEND to the Full Parish Council that
the World War One commemorative benches be left in the Memorial Garden for the
time being with new benches being purchased for Mountfield Park. But that special
concern should be taken to widely advertise the location and purpose of the Memorial
Garden. Funds for the commemorative benches should now be taken out of general
reserves rather than the Mountfield Park Earmarked Reserve, and for any new
benches to come out of the Mountfield Park Earmarked Reserve instead.

A vote was called and Cllrs. King, Attenborough, Jones-Blackett and Franklin voting in
favour and Cllrs. Fulcher and Sear voting against.

6.2 To discuss the purchase of seating for Mountfield Park.

It was RECOMMENDED to the Full Parish Council to purchase three Moorland
benches at a cost of £1569.90 to be placed in Mountfield Park; with the intent to

2
Approved…………………………………………………...…

Date…………………………………………………………….

PFA&A Committee Mins 19 February 2019
 purchase three litter bins, with associated emptying charges, when the next budget
setting process takes place. All in favour.

6.3 Verbal update from the parish Clerk regarding allotment management.

Much discussion took place surrounding this ongoing issue and it was AGREED to
agenda this concern for each quarterly meeting of this committee. It was also
AGREED that the Parish Clerk should be able to use any reasonable method to ease
the maintenance of the vacant plots until such time that these become occupied.

6.4 To set a date for a Community Action Day and to agree on the scope for this
project.

It was RESOLVED to schedule this event for early July 2019 and for this to be placed
on the agenda for the May 2019 meeting. Proposed by Cllr. King and seconded by
Cllr. Fulcher; all in favour.

6.5 To discuss the quotes regarding the Under 9s Children’s Play Area at the
Recreation Ground.

It was RECOMMENDED to the Full Parish Council the plan to incorporate the Under
9s play area into the Under 16s play area and for further quotes to be sought in this
regard. This to be placed on the Full Parish Council agenda for discussion when the
quotes are received.

6.6 To discuss the development of all Parks and Open Spaces in conjunction
with the Hellesdon Neighbourhood Plan.

Cllr. Fulcher gave an update in this matter and it was AGREED that the strategy
documents should begin to be implemented. It was also AGREED that this item
should only be included on the agenda when further progress has been made on the
Neighbourhood Plan implementation which is slower than expected at the present
time.

6.7 To discuss the idea of hosing a ‘Hellesdon In Bloom’ event in 2020.

It was AGREED in principle to hold the event in 2020 and that the Parish Clerk should
immediately begin preparations for this event. It was suggested that the hoppers
received from the development at Silk Mill Road should be a part of this, possibly with
sponsorship.

7. Exchange of information

The Parish Clerk advised that the seasonal groundsman was due to start employment
with the Parish Council again on the 1st April 2019 on a six month fixed-term contract.
Also reported was the felling of four trees in Mountfield Park after recent safety
inspections.

3
Approved…………………………………………………...…

Date…………………………………………………………….

PFA&A Committee Mins 19 February 2019
8. Date, time and venue of next meeting

To be set at the Annual Parish Council Meeting in May 2019.

The meeting closed at 9.22pm.

4
Approved…………………………………………………...…

Date…………………………………………………………….

PFA&A Committee Mins 19 February 2019