PFAA-Minutes-16th-September-2020.pdf

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the meeting of the Playing fields, Allotments and Amenities Committee held on
Wednesday 16th September 2020 at 6:30pm Via Zoom

Meetings are being held under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local
Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 for the purpose of transacting the
following business.

Present: Cllr D King– Chair of the Committee
Cllr S Gurney
Cllr K Avenell
Cllr M Fulcher
N Carver – Clerk

The Chairman welcomed members and opened the meeting at 2pm.

1. Apologies and acceptance for absence
Apologies were received from Cllr Franklin these were ACCEPTED.

2. Declarations of Interest and Dispensations
No additional items noted.

3. To Approve the Minutes of the Meeting 19th June 2020
Minutes had been circulated from the meeting of 19th June 2020.
It was
RESOLVED TO ADOPT THE MINUTES

4. Tree Works
a) A written report relating to an overgrown Hazel tree on Mountfeild Park was emailed to the
committee and discussed. It was proposed by Cllr King and seconded by Cllr Fulcher and
RESOLVED TO APPROVE THE WORKS, TO BE FUNDED FROM EMR 331
b) A written report relating to an overgrown Oak tree on Cottinghams Park was emailed to the
committee and discussed. It was proposed by Cllr King and seconded by Cllr Fulcher and
RESOLVED TO APPROVE THE WORKS, TO BE FUNDED FROM EMR 334

5. Allotments
a) The clerk gave a verbal report on the allotments; these have been very popular since lockdown with
more being taken up.
b) Following a lengthy discussion it was proposed by Cllr King and Seconded by Cllr Avenell to accept a
lifetime tenancy agreement, including the following amendments; one off charge at the start of the
tenancy £15 administration and key charge. £30 refundable deposit on relinquish of the allotment
garden. The rules to state no glass on the allotments(included in the shed policy). Charge of £10 for
replacement keys.
It was
RESOLVED TO ADOPT. These will go out with the invoices on October 1 st 2020

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HPC Playing Fields, Amenities & Allotments Committee Mins 16th September 2020
6. Playing fields
A verbal update was given to the committee; the goals for the football are now all on site and being
used. Signage has now gone up on all noticeboards, Website and Facebook stating the opening times for
all play areas, and open spaces.

7. Exchange of Information
Cllr King updated that he was still looking into the Kick Start Project with Broadland District Council
Cllr Fulcher will continue to look at the Green Grid now COVID restrictions have eased.

8. To confirm the date, time and venue of the next meeting
The clerk will confirm the next meeting date for October

The meeting closed at 2:55pm

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HPC Playing Fields, Amenities & Allotments Committee Mins 16th September 2020