01-PAA-Minutes-5th-Januray-2021.pdf

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the meeting of the Playing fields, Allotments and Amenities Committee held on
Tuesday 5th January 2021 at 6:30pm Via Zoom

Meetings are being held under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local
Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 for the purpose of transacting the
following business.

Present: Cllr D King– Chair of the Committee
Cllr S Gurney
Cllr K Avenell
Cllr M Franklin
Cllr Fultcher
N Carver – Clerk
1 member of the public

The Chairman welcomed members and wished them all a happy new year and opened the meeting at 6:30pm.
The chairman asked to add in after agenda item 3, item 3a public participation, it was Agreed.

1. Apologies and acceptance for absence
No apologies received all committee members in attendance.

2. Declarations of Interest and Dispensations
No additional items noted.

3. To Approve the Minutes of the Meeting 16th September 2020
Minutes had been circulated from the meeting of 12th November 2020, Cllr Gurney proposed to accept
the minutes seconded by Cllr Avenell.
It was
RESOLVED TO ADOPT THE MINUTES

3a. Public Participation
A resident spoke with regards to anti-social behavior she has witnessed on the play area at the
community centre. Older children were continually misusing the equipment designed for the under 6’s,
there was also a lack of social distancing and the use of inappropriate language. Cllr King asked the clerk
for additional signage to be put up in the play area. The clerk will speak with PC Weeks to ask for extra
policing of the area. Cllr Gurney offered to speak to head teacher at Hellesdon High School with regards
to behavior of potential students of the school.

4. Parish Grass Cutting 2021
a) The verge grass cutting quotation for 2021 season was previously circulated to all. After a discussion
on the number of cuts received, it was
AGREED FOR THE CLERK TO GO BACK TO THE CONTRACTOR TO CLARIFY COSTINGS AND PRICE ON A
REDUCTION OF CUTS RECEIVED.

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5. Meadow Way Play Area
a) A report including quotations to replace the current square climbing frame, was previously circulated.
The committee discussed the options, Cllr King proposed and seconded by Cllr Gurney to go with the
quotation from HAGS – Uniplay Cixtona Plus totaling £23,000 funded from EMR for playareas. It was
RESOLVED TO APPROVE. Clerk will contact HAGS to clarify final price and installation date.

6. Allotment
a) A verbal update was given by the clerk on total number of outstanding tenancy agreements for Bush
Road allotments, residents had been contacted early December to ask for any outstanding agreements
to be sent back by 4th January. Total of 7 still outstanding, it was,
AGREED FOR THE OFFICE TO ALL EACH ONE AND SEND OUT A COPY OF THE AGREEMENT TO BE
SIGNED ALONG WITH A STAMPED ADDRESSED ENVELOPE.
b) A verbal update was given by the clerk on the pest control on site. The contractor had rebated in
December and will be visiting the site again in January, further update will be given then.
c) The clerk gave a verbal update on the water leak at the Busjh Road allotmnets. The local company
contacted have not been out to site following telephone conversations. Two companies who specialize
in leak detection have provided quotes. One has come back with at cost £189 to look at the site. It was
AGREED FOR THE CLERK TO HAVE IT INVESTIGATED BEFORE THE WATER IS TURNED ON IN APRIL

7. Playing Fields
a) The clerk gave a verbal update to the committee, currently the play equipment is being sanitized once
to twice a day including all benches. The access gates to the recreation ground from Woodview Road
and Nursery close remain open 24 hours whilst we remain in lockdown and guidance from the
government encourages use of public open spaces for daily exercise.

8. Grounds Large Equipment Report
a) A report from head Grounds man on recommendations for large machinery was previously circulated.
The report was Noted. And after a lengthy discussion it was
AGREED TO TAKE NO ACTION. THE BOOMER LEASE WILL BE LOOKED AT IN SEPTEMBER 21
b) A report from head Grounds man on replacement of the roller mower was previously circulated.
The report was Noted. And after a lengthy discussion it was
AGREED TO TAKE NO ACTION. COMMITTEE ASKED FOR A FULL REPORT ON CURRENT EQUIPMENT
HELD AND SCHEDULE OF WORKS TO BE REPORTED BACK AT NEXT COMMITTEE MEETING.

9. Broadland Tree Warden – Proposal Planting
a) A proposal for Community Orchard at Bush Road Allotments was preciously circulated. The proposal
was to add an addition 18 trees to the already allocated site. Cllr King proposed to accept the proposal
from Broadland Tree Wardens, seconded by Cllr Avenell. It was,
RESOLVED TO APPROVE
b) A proposal for Hellesdon Green Project was preciously circulated. The proposal given is to offer 100
saplings to parishioners who can plant at the front of their property, the trees would be provided late
February early March for immediate planting, the project would be advertised in Just Hellesdon and on
the Website and Notice Boards, this is a trial project and if successful will be rolled out in other areas.
Cllr King proposed, seconded by Cllr Avenell to accept the proposal from Broadland Tree Wardens. It
was,

RESOLVED TO APPROVE

10. Exchange of Information
Cllr Gurney updated the committee on the proposed Apiary at the Bush Road Allotments. She has been
in contact with an allotment holder to discuss options for this. Cllr Gurney will continue to investigate
this and bring it back to a future meeting.
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11. To confirm the date, time and venue of the next meeting
The clerk will confirm the next meeting date

MEETING CLOSED AT 21:20

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