Staffing-minutes-29th-August-2017.pdf

Hellesdon Parish Council
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk

Minutes of the Staffing Committee held on
Tuesday 29th August 2017
at 7.00pm in the Council Chamber, Diamond Jubilee Lodge, Hellesdon

PRESENT

Mr J Knowles (Chairman)

                       Mr G Britton        Mr R Grady       Mrs S Gurney
                               Mrs S Prutton            Mr D King

Mr Mark Knight – Council Administrator

Welcome

The meeting opened at 7.00pm.

1 Apologies

All in attendance.

2 Declaration of Interest and Dispensations

None declared.

3 Minutes of the last meeting

Minutes of the previous meeting held on the 23rd May 2017 were agreed and signed
as a true copy.

4 Public Participation

No public were in attendance.

5 The financial report was examined and discussed and a request was made to the Finance
Officer to provide a projected spend figure for the next meeting on 13th November 2017.

6 General Information

6.1 It was RESOLVED to offer new Councillor training to all new Councillors who have
joined since January 2016. The cost to be split equally with Drayton Parish Council and
their new Councillors and for the training to take place at Diamond Jubilee Lodge.

6.2 Much discussion took place regarding the historical problems with call out fees, who
would be affected by this and how. Ultimately it was decided that the Council had not been
 provided with enough information to make a decision and was deferred to the next Staffing
Committee meeting on 13th November 2017 with an updated report from the Council
Administrator.

6.3 It was RESOLVED that a new clock in machine be purchased for office staff at
Diamond Jubilee Lodge exclusively for their use with all staff continuing to use said system
and not an electronic timesheet.

6.4 It was RESOLVED to delegate authority to the Council Administrator and Finance
Officer to implement online banking with BACS payments for payroll and other expenditure,
with help from the four cheque signatories where necessary.

6.5 The appointment of an official Health and Safety officer was deferred until the
appointment of a new Parish Clerk and this responsibility to fall under their purview.

6.6 It was RESOLVED to change the signage on the parks owned by the Parish Council
to indicate that the park would close at 4pm during Daylight Savings Time and 6pm during
British Summer Time, the change coming exactly when the clocks change in accordance
with this. The Council Administrator was further instructed to change the shifts of existing
staff on weekends to accommodate this.

6.7 RESOLVED that under the provisions of Section 1 of the Public Bodies (Admissions
to Meetings) Act 1960 to exclude the Press and the Public for the duration of items 5.4, 5.5
and 5.6 in order to discuss matters where publicity would be prejudicial to the public interest
by reason of the personal and confidential nature of the business to be transacted and that
this business to be discussed after after the agenda item which confirms the details of the
next meeting. All agreed.

6.8 Cllr. Knowles gave a verbal report and circulated the findings of the Appeal Panel
after a verbal report from the Appeal Panel Chair Cllr. Britton. It was the RESOLVED to
recommend to Full Council on Tuesday 5th September 2017 the findings of the Appeal
Panel for discussion and ratification; with a further recommendation that the Appeal Panel
endorse the findings of the original Grievance/Disciplinary Panel Chaired by Cllr. Prutton.

6 Exchange of information

Cllr. Gurney gave a full report on the problems currently being experienced with Hellesdon
FC and the impact on the staff.

Cllr. Prutton enquired as to the status of the Walk, Scoot, Ride event which will depart from
the Hellesdon Community Centre.

Date and Time of Next Meeting

Date and time of next meeting will be Monday 13th November 2017 at 7pm.

Meeting closed at 8.25 pm