Staffing-Minutes-27th-September-2018.pdf

Hé HELLESDON PARISH COUNCIL
wP

The Council Office,   Diamond Jubilee Lodge,     Wood View Road,        Hellesdon,          Norwich,         NR6 5QB
     Tel: 01603 301751    www.hellesdon-pc.gov.uk          email: contact@hellesdon-pc.gov.uk
                                    Parish Clerk: Mark Knight

Minutes of the Extra-Ordinary meeting of the Staffing Committee held on
Tuesday 27% September 2018 at 2.30pm in
The Council Chamber, Diamond Jubilee Lodge, Hellesdon

PRESENT:                        Cllr J Knowles (Chairman) <
                                  Cllr S Gurney          Clir Britton
                                Cllr S Prutton         “Cllr D King
                                Mark Knight — Parish Clerk.

The Chairman welcomed Members and opened the meeting at 2.30p.m.

1.       Apologies and acceptance for absence
         All were present. ©                       ,

2. Declafation® of Interest and Dispenéations
None recorded, —

3. To receive approval of minutes of the committee meeting held on 28"
August 2018 from those members present at the held meeting

These were so adopted. }

4. Public Participation
No members of the public present.

5. 5.1 To approve the Recruitment and Selection Policy and Procedure for
recommendation to Full Parish Council for ratification

Discussion took place regarding the content, phrasing, expression and format
of the document. An amended document will be provided to members of the
Committee for final approval or further amendment prior to presentation and
RECOMMENDATION to the Full Council meeting in December 2018.

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HPC Staffing Committee Mins 27 September 2018
5.2 To discuss a matter surrounding working on bank holidays

The Parish Clerk gave a verbal report detailing an issue raised by a few
members of staff regarding rates of pay. After discussion it was RESOLVED to
keep to the terms of the contracts and for the Parish Clerk to communicate this
decision to the staff.

Resolution under the Public Bodies (Admission to Meetings) Act 1960 to
exclude the press and public for the duration of the following item(s) in
view of the confidential nature of the business/to be transacted. If
resolved, such items to be dealt after the Financial Report.

It was RESOLVED to exclude the press and public as above

Confidential matters

7.1 To discuss the conclusion of the Parish. Clerk’s probationary period
The Parish Clerk left the meeting as arranged at. 4, 05}
The committee then sissuess the matter. |
The Parish Clerk returned to the meeting at 4.18pm,
The Parish Clerk wasthen informed by the chair of the matters discussed.
It was RESOLVED that the Parish Clerk be appointed on a substantive
basis at the pay grade detailed in the offer made on the 18'" March 2018.

Exchange of Information

Cllr. Gurney updated those members present about the upcoming Full
Parish Council meeting in particular the visit by Gerald Batty from the
Wensum Trust.

Date, Time and Venue of next meeting
It was agreed to meet on Monday 12TM November 2018 at 7.00pm at Diamond
Jubilee Lodge.

The meeting closed at 4.38p.m.

Approved